Travel Exchange Buyer FAQs
You have questions, we have answers! Below are some of the most frequently asked questions about Missouri Group Travel Exchange.
This is my first Missouri Group Travel Exchange. What do I need to know to be prepared? This is a relationship business and while the 6-minute appointments are important, be sure and take full advantage of the networking opportunities afforded to you. Use the receptions, meals and session breaks to speak with planners that you would like to meet. If you miss a particular planner or supplier with whom you would like to connect, please let a committee member know and we will be happy to facilitate an introduction.
When should I arrive at the conference? All delegates should arrive on before the start of Missouri Group Travel Exchange activities on Wednesday, April 12. You don’t want to miss out on any networking opportunities.
What should I wear? Business casual is appropriate conference attire.
May I bring my spouse/friend/companion/co-worker to a certain event? No. To maintain a positive planner to supplier ratio and to allow for maximum networking, no guests, associate registrations, or meal tickets are available.
I am a tour operator. May I register a delegate as a planner and another as a supplier? Yes, however the supplier may not attend scheduled planner only events, meal functions, or the city tour.
Did you get my registration? Each year, we email confirmations to all registered delegates when your registration is processed. This confirmation is your notification that your registration is received. Please note: Your registration will not be confirmed until you have paid in full.
How do I make a change to my registration? Email changes to Cori Day at ExecutiveDirector@missouirtravel.com.
May I get a list of who is attending? A list of attendees will be provided approximately a week prior to the exchange along with your chart of appointments. A full printed attendees list with contact information will be included in your registration packet.
What may I distribute at my appointments and what is a profile form? Only a business card and single page, 2-sided, 3-hole punched profile sheet may be distributed during appointments. Gifts, brochures, etc. are not allowed and should be sent as follow-up.
What will the length of my appointments be? Each appointment is 6 minutes.
What is the appointment format? The format is a Round Robin / Speed Dating style format. There will be three sessions over the course of two days and all buyers will have the opportunity to meet with all industry suppliers during these sessions. All delegates are expected to attend all three sessions.
Have additional questions? Contact Cori Day at ExecutiveDirector@missouirtravel.com.